Cancellation and Refund Policies
By making a booking via this website, you confirm you accept these terms and conditions.
Reservations: Bookings can be made online or by email to Xplore.booking@beactive.life. You agree that you may only make reservations for yourself and your invited guests, and you must not make reservations for the purpose of reselling, posting advertising, or marketing reservation information through third-party websites or other means, or any false, fraudulent, or speculative reservations. Change of guest name of any reservation is not allowed unless there are any special circumstances deemed acceptable by our booking team. The hotel has the right to reject any guest from checking in if the guest's name is different from the name as stated on the reservation. We reserve the right to cancel or modify the reservation you made in its sole discretion without notice if it appears that any reservation has been made in breach of the above terms or involves any abuse of the reservation service.
Age restrictions: Children under 6 years old stay free of charge given that an extra bed is not required. Children aged 6 years old or above will be considered a full occupants. Bookings cannot be accepted for guests under the age of 18 unless they are over 16 and accompanied by an adult.
Payment: No Prepayment required. The total amount will be collected at the property... See Cancellation conditions for a refund of the deposit.
Changes /Cancellation conditions: You can change or cancel your booking for free up to 7 days prior to check-in. If you need to change the dates of your booking please contact our reservations team by email to Xplore.booking@beactive.life. Changes of dates are subject to availability and rate differences may apply. If you book via another website, all changes must be made directly with the agent. All cancellations can only be made by email directly to Xplore.booking@beactive.life. 100% will be charged for any changes and cancellations made within 7 days of check-in.
Refund: Any refunds will be made by the same method the payments were made and to the specific card used at the time of the booking. Refunds will be processed as soon as possible but may take up to 10+ months. Active Life Japan is not responsible for any exchange rate differences with refunds. The refund is not applicable to non-refundable bookings unless specified otherwise in promotions/package terms and condition
No Show If you fail to arrive for your stay, you will be charged for your full stay.
Check-in and Check-out Check-in time is from 3 pm and check-out time is by 11 am. If you arrive earlier, you are welcome to leave your luggage in our storage room. Our front desk will be there with a smile and some tips on where you can get good coffee, beers, and food! If you plan to arrive after 7 pm please let us know in advance so our front desk can wait to check you in. Please make sure to bring valid identification with you- passports for international travelers, government-issued National Identity card, residence permit, military ID, or a driving license for Japanese citizens and residents. We are unable to check anyone in without this, so make sure to pack it with you.
Hotel rules: Smoking is not permitted in any part of the hotel. Should it be brought to our attention smoking has taken place, a cleaning fee will be assessed. Customers are required to conduct themselves in a reasonable and responsible manner and must not act in any way which may disturb other guests. Failure to adhere to this requirement may result in customers being asked to leave the hotel in which event all additional charges shall become immediately payable by the customers. Any guest(s) who, in the opinion of our staff, compromised the comfort, safety, or security of other guests, staff, or local residents will be asked to leave the hotel premises. Guests are expected to respect other guests as well as staff and the property. The customer will be responsible for any loss or damage caused at the hotel.
Personal Property It is a guest’s responsibility to ensure that personal belongings are secure at all times. Xplore by Active Life Madarao accepts no liability for the loss or damage to guests’ property, however, sustained or caused.